Maintenance contractors running service contracts and planned visits on boilers, air conditioning, lifts, fire systems or machinery have a different due date for every asset, and a custom AI tool can keep that schedule instead of a hand-kept calendar. AI per Aziende, an Italian studio, builds it on your rules: it tracks each asset, drafts customer reminders and renewal offers, and groups the month's visits by area; you approve before any message goes out. It all begins with a free intro call.
Manufacturer schedules, contract terms and local regulations all set different service intervals. Multiply that by a few hundred customers and a hand-kept calendar stops working.
An apartment block's annual contract ran out in March, but you still did the April visit. Without a reminder at the right moment you renew late, work uncovered or lose the customer to whoever called first.
Calling or messaging every customer to book a visit is long, repetitive work. As the season approaches, many reminders go out late and the bookings all arrive at once.
Four customers in the same apartment block, visited in four different weeks because each due date was booked on its own. If planned visits aren't grouped by address and area, repeat trips eat the extra visits you could have fitted in.
For each asset we record type, key details, last visit and the applicable interval, whether it comes from the manufacturer, the contract or local rules. The tool works out the next due date and shows it before it arrives.
For upcoming due dates the AI drafts the customer messages with a proposed date and instructions. You review them in one go, edit the unusual ones and confirm sending.
When a contract nears its end, the tool flags it and drafts a renewal offer with the current terms, ready to update if prices or services change.
From confirmed visits the AI proposes each engineer's weekly calendar, putting services in the same area side by side. The service manager reviews and adjusts it.
Each visit updates the asset's history with date, work done, parts and notes. The engineer checks it before going in, and the data is ready when service records have to be completed.
Three steps, and the first one is a no-strings conversation.
In thirty minutes online, show us how you track due dates and contracts today, whether that's software, a spreadsheet or a paper diary, and we find where renewals and visits slip.
We take an extract of your asset and contract list and build the schedule on it. You see the real due dates for the coming months before you decide anything.
You run reminders, renewals and routes on it day to day. We fine-tune it with you over the first weeks and keep maintaining it after that.
Customer messages, renewal offers go out only after your go-ahead. The AI prepares the pile of work; you decide what leaves.
Every maintenance firm has different contracts, intervals and customers. We build custom software, so the scheduling rules are yours.
Intervals and obligations depend on the asset and the country you work in. The tool applies the rules you set with us; it doesn't replace keeping up with regulations.
You need a list per asset, not per customer: asset type, date of the last visit, the interval to follow and the next due date. The interval can come from the manufacturer, the contract or local rules. A custom schedule works out the dates, warns you in advance and drafts customer messages, which you approve before they're sent.
There are established tools for service contracts, planned visits and renewals, and many firms run well on them. A custom tool makes sense when your rules don't fit, when you want customer reminders handled over WhatsApp, or when you're on a spreadsheet and want to start without changing everything. On the intro call we tell you which route fits.
It can prepare all of them, but you approve the sending. You can review reminders in a batch, for example once a week: confirm the standard ones and edit the unusual ones. When a customer replies to move the appointment, the assistant offers the free dates you've set. You save the phone calls without losing control of what customers receive.
Yes. We import the customers, assets and dates you already have, fill the gaps with you and build the schedule on top. You don't have to start over or retype hundreds of rows. If you already use maintenance software, we check on the call what it can export.
By getting the warning early enough to act. The tool flags each contract a set number of days before it ends, for example 45, and drafts the renewal offer with the current terms and asset list. You update prices or services if needed and send it. The customer hears from you before a competitor gets in touch.
For a maintenance firm the cost depends on how many assets you look after and what you want automated: just due dates, or also reminders, contract renewals and engineer routes. There's no single price list because every firm has different rules. On the free intro call we look at your list and give you a clear price before work starts.
A free 30-minute intro call: bring your contract list, even a spreadsheet, and we'll show you where AI saves you phone calls and missed renewals.
Thank you. We'll write to you to set up the call: we reply within 4 hours on working days (Italian time).
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